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Check out my article on How to Create Drop-down Lists in Cells – Data Validation Lists to learn more. The sample file also uses a drop-down list (data validation list) in cell E3. IF Function Explained: How to Write an IF Statement Formula in Excel If you'd like to get a better understanding of logic statements, as well as IF functions, I recommend this tutorial: The conditional formatting is just applied based on whether your logic statements are true or false. It doesn't matter which of those comparison operators you use. It can be text, dates, or other data types as well. You can change the format for rows that areĪny specific value. The rule that you create doesn't always have to set a value equal to (=) another value. In the example, this would be the data ranging from B6 to G1002 (=$B$6:$G$1002).Ĭlick Apply one more time and the new formatting applies to the entire data set. To do that, click on the icon to the right of that field (it has an upward facing arrow) and select the range of the entire table. We want to extend this rule to the whole table.

You can click on Apply, but at this point the rule will only be applied to cell E6 because that is the cell you started from and it is what's listed in the Applies to field. Here you will see the rule that you just created. Once you hit OK, you will be taken back to the Conditional Formatting Rules Manager window. Your New Formatting Rule window should look something like this: Conditional Formatting Rule You can change the font, the fill, the border, etc.

Click on the Format… button to choose whatever format options you like.

You can either manually delete it, or you can hit F4 twice to accomplish this step. In other words, we are going to remove that dollar sign in front of the 6 in our formula.

To ensure that the conditional formatting applies to all of the rows in the table, we need to change the absolute relative referencing.

So in our example the formula would read =$E$3=$E$6. The formula should set the cell that you want the conditional formatting applied from equal to the first cell in the column that you already identified in Step 1.

Under Format values where this formula is true, you are going to write a very simple formula.

Under Select a Rule Type, choose Use a formula to determine which cells to format.

This will open the New Formatting Rule window. That will bring up the Conditional Formatting Rules Manager window.

On the Home tab of the Ribbon, select the Conditional Formatting drop-down and click on Manage Rules….

Select the cell in the first row for that column in the table.

In my example, that would be the Month column (Column E).

Start by deciding which column contains the data you want to be the basis of the conditional formatting.

The video above walks through these steps in more detail: Let's get it set up! Setting Up the Conditional Formatting All rows that contain a 6 in column E are immediately formatted with the font & fill color I specified in the conditional formatting rule.Ĭonditional formatting is a fun feature that your boss and co-workers will love. In the image above I changed the value in cell E3 to 6. The user can quickly change the cell that contains the criteria and the matching rows will be highlighted. This is a great feature of Excel that brings life to our spreadsheets and makes them much easier to read.Ĭonditional formatting also makes your files dynamic and interactive. She wanted to highlight the entire rows in a data set when the value in a cell in the row matched a value in a cell outside the table.įor this scenario, we can use Conditional Formatting.

In this week’s post, I answer a question from Dawna, a member of one of our training programs. The reader needs to see all the data, but we also want to draw attention to some rows based on a condition. Especially when you have a large sheet of data with a lot of rows and columns. Sometimes our spreadsheets can be overwhelming to our readers.

#Lightgallery conditionally open download#

Conditional-Formatting-Based-on-Cell-Value.xlsx Download Format an Entire Row Based on a Cell Value